The Focus Pane

Focus Pane

Every e-mail power user has a lot going on at work and in our personal lives. With everything coming and going from our e-mail, the topic requires serious concentration. Multi apps, staying tasking is fun, yes, but studies show that when you want to do something well, it's better to concentrate on that one thing.

Postbox has a powerful tool for helping you do just this: the "Focus Pane." The Focus Pane is a live filter that hides everything you don't need to see. Let's turn it on and discuss how it works.

Go to View | Show and select "Focus Pane." The Focus pane appears to the right of your Accounts/Folders pane.

The Focus Pane has four sections that allow you to select the e-mail(s) you want to concentrate on. Each one gives you a specific way to filter messages, and you can choose criteria from each area and use them together if you like.

To use the Focus Pane:

1. You can select the e-mail account or account group you want to work with.
2. You can choose the location of the e-mails you want to see or select "Search All Folders" at the bottom of the Accounts area for speed.
3. Click the desired criterion in the Focus Pane. To filter your e-mail by multiple Focus pane criteria, click the first one and then command-click (Mac)/alt-click (Windows) the others—each active criterion becomes highlighted in gray.

Your selection(s) in the Focus pane control what e-mails you receive in Postbox, helping you avoid seeing everything and getting distracted.

To turn off the Focus Pane, select the "All" attribute at the top of it.

Understanding the Focus Pane

Here's what's in each of the Focus pane's areas.

Attributes

The Attributes section describes the type of e-mail you're looking for. They're designed to cover almost any e-mail you'd want to focus on. In addition to things that describe the state of an e-mail, you can zero in on e-mails you've marked as to-dos or pending, as well as messages from social networks.

Favorite Topics

Postbox allows you to tag e-mail messages with keywords we call "Topics." A Topic can be anything, from a project you're working on to a place where you'll want to deal with something, a subject you're interested in, an event, or anything else that makes sense to you.

For Postbox to find a Topic's e-mails, you've got to tag the e-mail with the Topic when you receive or send it, when you've selected an e-mail in the message list or are writing a new e-mail, type "t" to open the Assign Topic window.

In this window, you can:

• tag your e-mail with an existing Topic by typing its name
• type in the name for a new Topic

Please just hit OK when you're done.

Because Topics are such an essential tool in Postbox, we've added a couple of tricks you'll love:

• First, if you select a favorite Topic in the Focus Pane before composing a new email, the email will automatically be tagged with that Topic.
• Second, when you reply in a thread and tag your reply with a Topic, any future messages are automatically assigned the Topic!

To add a Topic to the Favorite Topics section in the Focus Pane, navigate to Preferences (macOS) or Options (Windows) | Display | Topics, and place a check next to the desired Topic. Alternatively, right-click the topic bubble in the message envelope and select Favorite Topic from the pop-up menu.

Within the Focus Pane, you can reorder your Favorite Topics via drag-and-drop.

Favorite Contacts

Another great way Postbox lets you filter your e-mail is by who wrote them. There are a few ways to make someone a favorite contact:

• When you read an email from a person, you can drag their name to the Favorite Contacts area of the Focus pane, right-click their From name in the e-mail header, and check the "make this contact a favorite" box.
• You can drag a contact's name from addressing fields in a Compose window. If you're not writing an e-mail, go to Window | Address Book, select the desired address book, and then drag the contact into the Favorite Contacts area.

When you use Postbox at work and have e-mails from your boss or bosses, here's a great idea: make them favorite contacts immediately. By remembering to select each favorite contact regularly, you can watch for any e-mail you receive from them.

Date

The Date area of the Focus pane's straightforward enough: it lets you filter e-mails by date.