Turn Emails into Wunderlist Tasks

Postbox's Quick Post feature enables you to quickly set up and use send-to-service email addresses, and automatically add the appropriate tags to the beginning or end of the subject line. Best of all, you can send content to the service in the background, without having to open up a compose window.

Using the Wunderlist email address, you can turn emails into items on your to-do list. Turn emails from your boss into your schedule for the day or forward your kids' activities to your spouse's to-do list using Wunderlist, and get everything done.

Find your Wunderlist Email Address

First, you must enable the email forwarding option in Wunderlist. Head to your Account Settings, then click on "Add or manage your email addresses". In your email settings go to the "Mail to Wunderlist" tab. Check the box next to "Enable Mail to Wunderlist for your account".

Then, add all the email addresses you will be forwarding to your Wunderlist account in the "Email Addresses" tab in your email settings. Once all the emails are added, head back to the "Mail to Wunderlist" tab to set each email address to a list. For example, your work email address can be set to send to your "Work" to-do list.

Now to send emails as tasks, you can forward your emails to [email protected].

Create your Quick Post

In Postbox, navigate to Preferences or Options > Advanced > Quick Post and then click the + button to create a new Quick Post.

Create a name for the Quick Post, then enter your Wunderlist email address.

Turn Emails into Wunderlist Tasks

You can add special characters in your subject line to create starred tasks and specify due dates:

  • *subject line: Adding an asterisk (*) before the subject line, with space in between, will create a starred task.
  • Due date: If you enter a due date after the subject, that due date will be set in Todoist. For example, the subject line Call Sam tomorrow will set the due date for tomorrow. Note: the due date must be set as a word. July 15 wouldn't work as a due date, but tomorrow and Friday would. You must enable Smart due dates in your general Account Settings.

Standard format

Email Subject: *Title of task due date

Note: Only plain text will be included as a Note, as Wunderlist doesn't support HTML.

Specify how the message should be sent

Send As Attachment is usually the best way to go since you're forwarding the original email. Services can then do the right thing with regards to images as attachments, for instance.

Send should be used when the service doesn't know how to process .eml files as attachments, like Trello or Slack. However, it does have some limitations. For example, images embedded into the message body as an IMAP URL won't show in the destination.

Send via Compose Window will bring up the Compose Window, which you can then edit before sending. This option is also the best one to use for images embedded into the message body as an IMAP URL.

Automatic email filtering or forwarding

You can also set up Postbox's email filters to automatically trigger a Quick Post when you receive an email from a specific sender or with a particular subject.

For example, you can configure Postbox to quick post any emails sent from "Your Wife" with "Gymnastics" in the subject line to your to-do list.

To set this up, go to Postbox's Tools menu > Message Filters > New, set your filter criteria, then for the action select Quick Post and then your desired Quick Post.

But note that messages are always sent As Attachment when using a filter action because, by their nature, filter actions run in the background. So be sure to select "Send as Attachment" within the editor panel for this Quick Post.