Create an Evernote Note from an Email

Postbox's Quick Post feature enables you to quickly set up and use send-to-service email addresses, and automatically add the appropriate tags to the beginning or end of the subject line. Best of all, you can send content to the service in the background, without having to open up a compose window.

With Evernote Premium and Business, you can save emails directly into Evernote (up to 200 daily) using your unique Evernote email address. Save your travel reservations, email announcements, weekly automated reports, or anything you receive as an email, to Evernote, and access them from anywhere. Note: Basic accounts can try this feature out, but are limited to five test emails. 

Find your Evernote email address

Your Evernote email address is a unique address you can use to save emails into Evernote and looks something like this: username.5199b42@m.evernote.com. To find your Evernote email address, within Evernote go to your account settings:

macOS – Select Help > Account Settings... from the menu bar. Your email address is in the 'Email Notes to' section.

Windows – Click Tools > Account Info from the menu bar. Your email address is next to 'Email notes to'.

Create your Quick Post

In Postbox, navigate to Preferences or Options > Advanced > Quick Post and then click the + button to create a new Quick Post. 

Create a name for the Quick Post, then enter your Evernote email address.

Create an Evernote Note from an Email

You can add special characters at the end of your subject line to specify which notebook you'd like to save it to, which tags you'd like to use, and any reminders you'd like to add to the note:

  • !Reminder: Use the exclamation point (!) to set a reminder. To add an alarm to the reminder, add the word tomorrow, or a date with numeric year, month, day separated by slashes. For example: !, !tomorrow, !2013/06/24
  • @Notebook: Notes will go into your default notebook unless you specify one using the at (@) symbol and notebook name, such as @travel. You do not need quotes if you have a space in the notebook title. For example, you would write @International Travel or @My Notebook.
  • #Tag: Add tags using the pound or hashtag (#) symbol, such as #manchester #england

Standard format

Email Subject: [Title of note] ![optional date for reminder] @[notebook] #[tag]

Note: You can use any combination of these characters, but to ensure correct sorting behavior, always add the reminder first, followed by the notebook, then the tags.

Examples

Send party planning ideas into your Events notebook, tag with anniversary, and set a Reminder:

  • Email Subject: 5th-Year Celebration !2013/06/24 @events #anniversary

Send hotel reservations into the Travel Planning notebook and tag with japan:

  • Email Subject: Hotel Reservation @travel planning #japan

Append an email to an existing note 

To add some text to an existing note, put a " +" at the end of your subject line and we'll place the body of the email into the most recent note with that title.

Specify how the message should be sent

Send As Attachment is usually the best way to go since you're forwarding the original email. Services can then do the right thing with regards to images as attachments, for instance.

Send should be used when the service doesn't know how to process .eml files as attachments, like Trello or Slack. However, it does have some limitations. For example, images embedded into the message body as an IMAP URL won't show in the destination.

Send via Compose Window will bring up the Compose Window, which you can then edit before sending. This option is also the best one to use for images embedded into the message body as an IMAP URL.

Automatic email filtering or forwarding

You can also set up Postbox's email filters to automatically trigger a Quick Post when you receive an email from a specific sender or with a particular subject.

For example, you can configure Postbox to quick post any emails sent from "Google Analytics' with "weekly report" in the subject line to your company's "Reports" notebook.

To set this up, go to Postbox's Tools menu > Message Filters > New, set your filter criteria, then for the action select Quick Post and then your desired Quick Post.

But note that messages are always sent As Attachment when using a filter action because, by their nature, filter actions run in the background. So be sure to select "Send as Attachment" within the editor panel for this Quick Post.